Monterey Select Board
Minutes of the meeting of 6/2/08
Meeting Opened at: 9:00am
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Jon Sylbert
Also in attendance for parts of the meeting: Sue Protheroe for the Monterey News, Michael Storch (Finance Committee), Raymond Tryon (Fire Chief), Daniel Moriarity (Finance Committee), Rick Mielke, Peter & Anna Poirer, and representatives from Springfield Mack, Albany Truck Sales and Tri-State Diesel, Inc./Tri-State Kenworth for the 11am bid opening
The board met with the Director of Highways, Maynard Forbes and reviewed the following items:
1. M. Forbes has spoken with a few of the owners of the Brookbend condos regarding the tree that fell during last week’s storm. They were confused as to why the Town took the tree away (although they were pleased); M. Forbes explained that it was a town tree.
2. Tree on Tyringham Rd fell and ripped the phone wires apart. There were several other fallen trees during the storm last week.
3. The Board asked about the progress of the solar panel project for the Town Garage that the Town received grant monies for 1-2 years ago; M. Forbes stated that it was on hold right now and the funds were with CET.
4. Clean Energy Choice grant; the Board asked if it could be added to the solar panel project funds to cover any costs incurred to the Town Highway budget. The documents were given to M. Forbes who will report back to the Board with what needs to be done to receive the grant.
5. Curtis Rd is being reclaimed today and tomorrow; repaving will begin next week.
The board met with Fire Chief, Ray Tryon and reviewed the following items:
1. R. Tryon informed the Board that the gazebo that is behind the fire station is going to be repainted with the Board’s permission. The Board unanimously agreed.
2. R. Tryon expressed his disappointment at the amount of Veteran’s that did not partake in the Memorial Day parade/festivities. Ray suggested appointing a committee for the Memorial Day festivities for next year rather than assigning it to one person. S. Jenssen volunteered for the position and the Board unanimously voted to appoint S. Jenssen as the Memorial Day Coordinator for a 3 year term. S. Jenssen suggested putting something in the paper announcing that volunteers are needed to march and help with the festivities, planning and etc. R. Tyron suggested that if it is requested early enough you can get the National Guard to
march. Ray also suggested getting a bag-piper as was done in the past for future festivities. S. Jenssen knows someone and will talk with him. It was also suggested to get an old convertible to drive the Veteran’s for the parade that are unable to walk.
3. R. Tryon spoke about an accident that occurred a few weeks ago where the Police Officers on duty asked for a written statement from individual firemen of their observations. Ray stated that due to privacy regulations (HIPA) no one on the Fire Department is allowed to release this information to anyone. Ray stated that in these situations the Officer should have the Police Chief ask for the information directly from the Fire Chief. Ray is going to speak with the Police Chief regarding this situation and how he’d like to handle future situations.
The board met with Police Chief, Gareth Backhaus to review the following items:
1. Abandoned 911 call on Main Rd – misdialed phone #.
2. Report of a lost license plate.
3. Assisted with an ongoing situation on Wellman Rd.
4. Abandoned 911 call on Lime Rock Lane.
5. Investigation into a report of someone being threatened at her place of work and home.
6. Fender bender at the Transfer Station.
7. Chief Backhaus spoke with Dean Amidon, Deputy Harbormaster about leaving a space for boats and emergency purposes when the buoys are set up at the Lake Garfield swimming area. The Board stated that this decision is up to the Parks Commission and they would need to approve this not the Select Board.
The board met with Inter-Departmental Secretary, Melissa Noe to review the following items:
1. Weekly report was reviewed.
The board met with Town Accountant, Barbara Gauthier to review the following items:
1. Warrants were signed which included 2 weeks of payroll warrants as the Treasurer will be at a conference next week.
2. B. Gauthier informed the Board that she spoke with Leroy Thorpe, Chair of the Parks Commission regarding the new playground equipment that was delivered and set up last week. It should not have been ordered/delivered until after July 1, 2008 as that was when the funds were approved to be spent. B. Gauthier notified L. Thorpe that the Town will not be able to pay the invoice for the equipment until after the new fiscal year begins.
10:30am: Peter & Anna Poirier, tenants at Bally Gally came in to speak with the Board about the following:
They expressed how much they enjoy living there and want to continue to rent there. They would like the option of a 2 year lease. J. Sylbert explained that because we are a municipality we are not allowed to sign multi year contracts but we are allowed to do a one year with an option to extend it by a year. Their current lease will expire November 1, 2008 and that includes the option to extend. The Board printed off a new agreement for the Poirer’s to sign for the rental period 11/1/08-10/31/09 with an option to extend it through 10/31/10 (A copy was given to the Town Accountant). The Poirier’s asked about the possibility of adding a woodstove inside the fireplace which was discussed but no decisions were made.
11am Bid Opening for HD Truck Cab & Chassis, W. Burkhart read aloud the legal notice and the following bids that were received:
1. Springfield Mack: $99,679.90
2. Albany Truck Sales: $101,987.00
3. Tri-State Diesel, Inc./Tri-State Kenworth: $99,892.00
M. Forbes will review the documents submitted and make a recommendation at next week’s Select Board meeting.
Miscellaneous Select Board Items Reviewed:
1. The Board reviewed their mail.
2. The Board approved the minutes from 5.19.08 as written after some discussion.
3. A notice about a CET grant that Monterey has available to them and is valid for one year in the amount of $2700 was read. J. Sylbert wanted to make sure that we use the funds before the deadline. This grant comes from the Green Start project that Monterey residents sign up for and pay a smaller amount more for in their electric bill. J. Sylbert suggested that having a committee responsible for this may be necessary.
4. D. Moriarity stopped in to ask if the Board needed anything from the Finance Committee and the Board suggested that he speak with B. Gauthier.
5. The Board reviewed Town Counsel’s response about right of ways and private work done in them. The Board felt that he did not answer the Board’s question entirely and followed up with more specific scenarios.
6. S. Jenssen mentioned that he was asked by Kenn Basler to attend a meeting on Thursday that a grass roots organization (not appointed through the Town) is holding concerning the lack affordable housing in Monterey.
7. J. Sylbert reminded the Board that he will not be at next weeks Select Board meeting.
A motion was made and unanimously approved to adjourn the meeting at: 11:33am
Submitted by:
Melissa Noe, Inter-Departmental Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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